Club Bylaws – Rev. 10-2-2018
October 2, 2018
For Club Members Only
BY LAWS
CLUB CORVETTE OF CONNECTICUT, INC.
| Table of Contents | ii | |
| Mission Statement | 1 | |
| Article I | CLUB NAME/PRINCIPAL OFFICE/TERMINOLOGY | |
| Section 1 Club Name | 1 | |
| Section 2 Principal Office | 1 | |
| Section 3 Terminology | 1 | |
| Article II | MEMBERS | |
| Section 1 Classification of Members | 1 | |
| Section 2 Application for Membership | 2 | |
| Section 3 Fees and Dues | 2 | |
| Article III | BOARD OF DIRECTORS/OFFICERS/CHAIRPERSONS | |
| Section 1 Board of Directors | 3 | |
| Section 2 Officers and Position | 3 | |
| Section 3 Election Process | 4 | |
| Section 4 Vacant Office | 6 | |
| Section 5 Duties of Officers | 6 | |
| Section 6 Chairpersons | 9 | |
| Article IV | MEETINGS | |
| Section 1 Board of Directors | 13 | |
| Section 2 General Membership | 13 | |
| Article V | APPROPRIATE CONDUCT | |
| Section 1 Appropriate Conduct | 14 | |
| Article VI | REMOVAL/DISCIPLINE/TERMINATION | |
| Section 1 Removal of Officers | 14 | |
| Section 2 Discipline | 14 | |
| Section 3 Termination | 14 | |
| Article VII | FISCAL YEAR | 15 |
| Article VIII | AMENDMENT OF BYLAWS | 15 |
| Article IX | PARLIAMENTARY PROCEDURE | 15 |
| Article X | DISSOLUTION | 15 |
CLUB CORVETTE OF CONNECTICUT, INC. BYLAWS
MISSION STATEMENT
The mission of Club Corvette of Connecticut, Inc. is to foster and encourage the interest in and enjoyment of the Corvette marque. The policies and objectives of the Club shall be to generate a friendly relationship among Corvette owners and enthusiasts. Events and activities shall be scheduled each year to foster Corvette enjoyment, demonstrate Corvette ownership and beauty to the public and to provide fund raising activities for various selected charitable organizations.
ARTICLE I – CLUB NAME, PRINCIPAL OFFICE AND TERMINOLOGY
Article I Section 1. — Club Name
A. Our Club name is Club Corvette of Connecticut, Inc. It may otherwise be referred to as Club Corvette of CT, Club Corvette, CCC, Inc. or the Club.
Article I Section 2. — Principal Office
A. The Principal Office of Club Corvette of Connecticut, Inc. is fixed and located at:
P.O. Box 120236
East Haven, CT 06512
B. The Board of Directors is granted full power and authority to change the principle office from one location to another, as they deem reasonably necessary, in order to facilitate the business of the Club. Any change made pursuant to this Article shall be reflected in the minutes of the Club’s Board of Director’s meeting during which the change was made. /p>
Article I Section 3. — Terminology
The term “CLUB” as used herein refers to “Club Corvette of Connecticut, Inc.” The term “Newsletter” as used herein refers to the monthly “Vette Gazette Newsletter” published by the Club.
The term “Board of Directors” refers to the governing Board of the Club. Other terms used may be “Board”, “Executive Board”, or “E-Board”.
ARTICLE II – MEMBERS
Article II Section 1. — Classification of Members
A. There shall be one (1) classification of membership in the Club. The classification shall be: Dues Paying Membership.
1. Dues Paying Membership is defined as either a Single individual or a Married Couple. The dues amount for each entity i.e. the Single Membership and the Couple Membership is the same. Either spouse of the couple membership can cast their one allocated vote at a General Membership meeting, however, both spouses have equal membership rights and privileges which includes serving as a Chairperson, or as a member of the Board of Directors in either an elected or an appointed position. Both spouses can serve, at the same time, on the same committee or on the Board of Directors. If Both spouses serve on the Board of Directors at the same time, each spouse has separate and equal voting rights in accordance with Article III Section 1 Paragraph A. Accordingly, both the Single Membership and the Couple Membership (not the individuals of the couple) shall have one vote for all Club business brought before the General Membership and for which a vote has been duly called. A membership is considered to be in good standing when dues are paid current and the member conducts him/her self in accordance with the requirements of Article V Section 1. The annual payment of dues applies to all members regardless of position held as defined in Article II Section 1 C.
Article II Section 2. — Application for Membership
Application for membership shall be submitted in writing on the form furnished by the Club along with payment of the initial dues amount. It is not required to own a Corvette to apply for or retain membership in the Club.
Article II Section 3. — Fees and Dues
A. The annual dues will be set each year at the October Executive Board Meeting, after a review and approval of the proposed budget for the following calendar year. Notice of any adjustments made to the annual dues will be presented at the November Membership meeting and will become effective on January 1st of the budget year.
B. The month of initial payment of dues becomes the Membership anniversary month, which will subsequently be used for all future payment of annual dues and membership renewal in the Club. All dues will be payable on the membership expiration date.
C. The Treasurer of the Club will mail a dues invoice during the month prior to the Membership annual renewal date. The invoice will indicate the dues amount required as well as the payable due date.
D. When dues are not paid to the Club by the payable due date stipulated on the invoice, a second notice will be sent. If the dues remain unpaid within thirty days of the second notice, such dues shall become delinquent and the Membership shall, without further notice, be deleted from the Club roster and shall lose all rights and privileges as a member of the Club.
E. If a membership has been terminated due to delinquent dues per Article II, Section 3D or due to a member initiated resignation, the member may be eligible for reinstatement. The member must submit a written request to the Executive Board. If the request is dated within the 12 month period between the most recent paid dues anniversary date and the member’s upcoming anniversary date, approval may be granted without the requirement for payment of additional dues. If a period greater than 12 months has lapsed the standard application for membership as defined in Article II Section 2 will be required.
ARTICLE III – BOARD of DIRECTORS, OFFICERS and CHAIRPERSONS
Article III Section 1. — Board of Directors
A. The Board of Directors shall be comprised of eleven (11) positions; nine (9) elected positions and two (2) appointed positions. The elected positions shall be five (5) Officers and four (4) Directors at Large. The appointed positions shall be the Chairpersons of the Annual Car Show and Club Events. Each of these eleven (11) positions shall have an equal vote on all issues brought before the Board for which a vote has been duly called.
In addition to the nine (9) elected and two (2) appointed positions, the Board of Directors shall have one additional special position, with limitations, reserved exclusively for the immediate Past President. If the immediate Past President chooses to accept this position, He/She shall serve on the Board in a capacity equal to all other Board members except, His/Her position shall be limited to a one (1) year term immediately following His/Her term as President and voting rights shall be exercised only when required to resolve a tie vote.
B. The President may, at his/her discretion, invite Past Officers, Chairpersons, or any Club member to attend a Board of Directors meeting(s) to lend council and/or expertise on a specific issue before the Board. The invited guest(s) shall have no voting rights at the meeting, shall limit their participation to the specific issue at hand and shall terminate their participation at the meeting(s) once the Board has determined that their council and/or expertise has accomplished its intended purpose.
C. The Board of Directors shall have the responsibility for the general supervision of the affairs of the Club including the implementation and enforcement of all Club policies/procedures. In addition, the Officers are responsible for their regularly assigned duties as set forth in Article III, Section 5. The Board of Directors shall also perform such duties as may be requested and/or assigned by the Club and these Bylaws.
Article III Section 2. — Officers and Positions
A. Officers: The five (5) elected Officers of the Club shall be:
President
Vice President, Club Operations
Vice President, Club Events
Secretary
Treasurer
B. Directors At Large — The four (4) elected Director At Large positions shall function as a liaison between the General Membership and the Board of Directors for all issues of concern and/or interest to the Members. The At Large Directors may also be assigned Special Duties or Chairperson positions as deemed necessary by the President.
No other elected positions shall be created unless stipulated in the Bylaws.
C. Eligibility — Any member in good standing, as defined in Article V, Section 1, at the time of his/her election, shall be eligible to hold office in the Club provided the member meets the Term and Qualification requirements stated in Article III, Section 2D.
D. Terms and Qualifications
All positions on the Board of Directors shall be elected annually in accordance with the election process stated in Article III, Section 3. Exception to this requirement is the term of President as stated below.
President – The President shall be elected for a term of two (2) years, holding the position for not more than two consecutive two (2) year terms. To hold the Office of President, a member must be in good standing, have been a member of Club Corvette for at least five (5) consecutive years and have served at least one (1) full year as an elected or appointed member on the Board of Directors.
Vice President – Election shall be for a one (1) year term, not holding the position for more than three (3) consecutive one (1) year terms. To hold one of these positions, a member must be in good standing and have been a member of Club Corvette for at least three (3) consecutive years. Prior experience in a position on the Board of Directors or as a Chairperson is not required.
Secretary and Treasurer – Election shall be for a one (1) year term. If either of these positions is unopposed for reelection, the current member can be reelected by a single vote casted by the Secretary. If either is opposed all names will be added to the ballot as part of the annual election of officers. To hold one of these positions, a member must be in good standing and have been a member of Club Corvette for at least three (3) consecutive years. Prior experience in a position is not required.
Director at Large – Election shall be for a one (1) year term, not holding the position for more than three (3) consecutive one (1) year terms. To hold this position a member must be in good standing and have been a member of Club Corvette for at least two (2) consecutive years. Prior experience in a position on the Board of Directors or as a Chairperson is not required.
Article III Section 3. — Election Process
A. A Nominating Committee will be established, at the direction of the President, no later than the August General Membership Meeting. No Club Officer will be a member of the Nominating Committee. The Committee will be charged with the responsibility of identifying those Dues Paying Members in good standing that have expressed an interest in serving or continue to serve in an elected Club position. The Nominating Committee shall present their findings to the President prior to the October General Membership Meeting or such deadline as set by the Secretary.
B. Any Dues Paying Member in good standing may present to the Nominating Committee any other Dues Paying Member in good standing as a candidate for office provided that no name shall be placed in nomination without having procured the consent of such person to serve if elected.
C. All names submitted as candidates will be presented by the President at the General Membership Meeting in October.
D. Candidates whose names have been placed in nomination for an elected position must submit in writing to the Secretary a resumé of experience and qualifications and the reasons for wanting to serve in an elected position. The Secretary will publish the resume’ in the October Newsletter for the General Membership to review along with a reminder notice that the election will be held at the November General Membership Meeting.
E. Elections shall be held during the November General Membership meeting. Ballots will be distributed to voting members present at the meeting. All votes cast shall be by written ballots only. Any member wishing to vote but will not be present at the November meeting may request an absentee ballot from the Secretary. The Secretary will issue the requested ballots along with instructions for voting. The Secretary will also maintain a record of all absentee ballots issued for verification of returned ballots. Absentee ballots must be mailed to arrive at the Club P.O. Box no later than the Friday prior to the November meeting. All sealed absentee ballots will be opened only by the Secretary or another Board member designated by the President in the absence of the Secretary, at the time of voting at the November meeting.
F. The Secretary shall be responsible for conduct of the voting process. One (1) blank ballot (vote) will be issued to each Single Dues Paying Membership in good standing and one (1) blank ballot (vote) to each Couple Dues Paying Membership in good standing.
If the slate of nominees running for election is unopposed and a motion is duly called for, seconded and approved, the Secretary may cast a single affirmative verbal vote for all candidates.
G. The Secretary shall collect all completed ballots and tabulate the results. The votes cast for each candidate will be summarized and presented to the President. The President will notify the Board of Directors of the election results and then announce to the General Membership the names of the candidates with the majority of votes and their respective elected positions. The Secretary will publish the election results in the November Newsletter.
H. The newly elected candidates will assume responsibility for their respective positions on January 1st of the next calendar year. Prior to that date, the incumbent office holders and the newly elected candidates will, as appropriate, work with each other to insure a smooth and orderly transition of responsibility.
Article III Section 4. — Vacant Office
If, by December 31st, any elected office remains vacant, the newly elected Board of Directors may, after assuming office on January 1st, appoint any dues paying member in good standing to temporarily fill the vacant position until the subsequent annual election. Any appointee must meet the qualifications for the position as stipulated in Article III. In the event that the proposed appointee does not meet the qualifications stipulated in Article III, Section 2, Paragraph D, Terms and Qualifications, the Board of Directors, by majority vote, shall determine the acceptability of the proposed appointee. This same process of appointment shall apply if, during the calendar year, an elected official resigns his/her position.
If the President resigns his/her position, the Board of Directors shall, by majority vote, appoint one of the Vice Presidents as acting President until the subsequent annual election.
Article III Section 5. — Duties of Officers
A. President
The President shall preside at all Board of Director and General Membership Meetings of the Club. In the absence of the Secretary, the President shall designate an individual to record the minutes. In case of a planned absence, the President shall designate a Vice President to act on his behalf.
The President has the authority to designate and implement executive sessions of any Club meeting. The President shall perform all such duties as ordinarily pertain to the Office of President and shall provide the leadership and direction in establishing the policies, procedures, goals and objectives of the Club. The President shall be responsible for the enforcement of these Bylaws and the submittal to the Newsletter Publisher, in a timely manner, His/Her message to the Membership and the agenda for the following month General Membership meeting.
The President has the authority to appoint committees, Chairpersons and an election Nominating Committee. He/She also has the responsibility to insure that all pertinent Club records and documents are provided to the Secretary for file and safe keeping.
The President shall provide the leadership for the acquisition of a Club Sponsor and shall act as the primary Liaison Officer with the Sponsor.
The President can authorize the expenditure up to $500.00 on any single Club expense without a vote of approval by the Board of Directors.
B. Vice Presidents
The President shall assign the Vice Presidential areas of responsibility.
1. Vice President, Club Operations
The Vice President of Club Operations shall report to the President. In the event of a planned absence of the President, and if designated by the President, the Vice President, Club Operations shall assume the responsibilities of the President. He/She shall perform other duties as usually pertain to the position of Vice President or which may be assigned by the President.
The Vice President, Club Operations shall coordinate the activities of and support the Chairpersons responsible for the following Club operations:
Car Show (unless otherwise assigned by the President) Membership, Communications/Publicity, Newsletter, Webmaster, Good & Welfare, Tech Advisor, National Corvette Museum Liaison, Club Clothing/ Accessories, Historian and/or others as this list of Club Operations may be changed from time to time by the Board of Directors.
2. Vice President, Club Events
The Vice President Club Events shall report to the President. In the event of a planned absence of the President and, if designated by the President, the Vice President, Club Events shall assume the responsibilities of the President. He/She shall perform other duties as usually pertain to the position of Vice President or which may be assigned by the President.
The Vice President of Club Events shall coordinate the activities of and support the Chairpersons responsible for the following Club Events:
Club Events Planning (unless otherwise assigned by the President), Day or Weekend Cruises, Dinner Cruises, Cruise Nights, State Police (Vettes for Kids Toy Drive), Charitable Donations, Veteran/Military Affairs, Parades, Community Dinning Room, Community Relations and/or others as this list of Club Events may be changed from time to time by the Board of Directors.
Any changes, additions/deletions, made to the list of Club Operations or Events must be documented in the minutes for the Board of Director’s meeting at which the change was made. Such minutes shall become a supporting document to these Bylaws therefore, a revision to the Bylaws need not be specifically made.
C. Treasurer
The Treasurer shall have charge of all monies of the Club and shall report to the Club Membership, at the Monthly General Membership Meeting, the prior month balance, revenues, expenses and ending balance. He/She shall collect all dues from the members giving a proper receipt thereof. The Treasurer shall pay all Club bills, up to $1,500.00, upon authorization by the Board of Directors and will also reimburse any Club Member for authorized out of pocket expenditures the member made on behalf of the Club. The member must submit receipts and/or an itemized list of expenditures. Expenditure of funds over $1,500.00 must be known to all members of the Board of Directors and approved by a two thirds (2/3) vote of the members present at a monthly General Membership Meeting. Exception to $1,500.00 limit shall be expenditures for the annual Car Show which shall only require the approval of the President, Treasurer and Car Show Chairperson. In addition to the Car Show, exception to the established Board limit of $1,500.00 shall also include any item legally required of or contracted by the Club where the President and Treasurer can authorize the necessary expenditure. The Treasurer must verify the availability of funds for all expenditures.
The Treasurer shall keep an itemized record, in a permanent file, for a period of seven (7) years of all receipts and expenditures and report on it upon request of the President or the Board of Directors. He/She shall maintain a current membership roster and provide such to the Secretary and the Board of Directors as may be required.
The Treasurer shall prepare a proposed Annual Budget for the following calendar year and present it to the Board of Directors at the October Executive Board Meeting. After any adjustments and approval by the Board, the approved budget will be presented at the General Membership Meeting in November as a point of information only. A vote of approval is not required by the membership.
At the option of the Treasurer, he/she may recommend to the President the appointment of an Assistant to the Treasurer. The Assistant will perform functions assigned by the Treasurer. These duties may include, but not be limited to, preparation of the monthly financial reports, maintenance of the Club’s membership list, issuing annual dues notices and/or other tasks. In the absence of the Treasurer from a monthly membership meeting, the Assistant may present the monthly financial report. At the option of the President, the Assistant may be invited to attend a Board of Director Meeting as might be appropriate.
D. Secretary
The Secretary shall keep a correct record of all General Membership and Board of Directors meetings. He/She shall submit a copy of the minutes from the General Membership meeting to the Newsletter Publisher in a timely manner. The Secretary shall send out all notices and conduct all correspondence and keep an accurate file thereof. The Secretary shall maintain a register of the Club Officers, Chairpersons and all other data required by the President and the Board of Directors. The Secretary shall also preserve, in a permanent file, all records and letters including the minutes book and an up to date copy of the Club Bylaws and a copy of “Robert’s Rules Of Order”. All records, documents and files maintained by the Secretary shall be turned over to His/Her successor.
At the option of the Secretary, He/She may recommend to the President the appointment of an Assistant to the Secretary. In the absence of the Secretary from a General Membership meeting, the Assistant to the Secretary will record the minutes and shall perform all other such duties as may be required by the Secretary. The Assistant to the Secretary is not required to attend Board of Directors Meetings in the absence of the Secretary.
Article III Section 6. — Chairpersons
The President shall appoint all Chairpersons. Unless otherwise designated by the President, Chairpersons shall be accountable to the Club Vice Presidents as stipulated in these Bylaws.
Car Show Chairperson
Car Show Chairperson is an appointed position on the Board of Directors. He/She shall assume full responsibilities for the coordination of all supporting activities and the execution of the Club’s Annual Car Show. The Chairperson shall prepare and coordinate with the Treasurer a proposed budget, for the Annual Car Show, for submittal to the Board of Directors at the October Executive Board meeting.
Events Chairperson
Events Chairperson is an appointed position on the Board of Directors.
He/She shall collect and organize information and publications submitted by Club members and/or other sources in order to develop a calendar of Club events and activities. The Chairperson shall provide the leadership, guidance, assistance and encouragement to Club members interested in the detail planning, organizing and conduct of a Club event or activity. He/She shall prepare and maintain a monthly calendar of all planned events and submit that calendar to the Newsletter Publisher and Webmaster for member information. In coordination the Treasurer, the Events Chairperson shall insure the preparation of signup/attendance rosters for each Club sponsored/planned event. The leader of each event shall record the actual attendance on the sign up sheet and provide a copy to the Secretary for file. The calendar of events shall also include information on other events/activities, not sponsored by the Club, but that might be of interest to Club members.
Membership Chairperson
The Membership Chairperson shall develop a program to promote and maintain membership in the Club. Included shall be a welcome and orientation to the Club, and insure that the member sponsor or a Club member is assigned to help the new member with questions, feel welcomed and encouraged to participate in Club events.
Newsletter Publisher Chairperson
The Newsletter Publisher Chairperson shall be responsible for the publication of the Club’s monthly Newsletter. He/She shall submit it to the Webmaster for posting on the Club Website and to the Secretary for hard copy distribution to the Club’s Sponsor and other Corvette Clubs. The Board of Directors shall decide the Newsletter distribution outside of Club membership. The outside distribution list must be re-approved at the first Board meeting following the annual election of Club Officers. The Chairperson shall keep track of all expenditures for supplies and provide to the Club Treasurer.
Webmaster
The Webmaster shall be responsible for the Club’s Internet Website
https://www.clubcorvettect.com. This includes but is not limited to coordinating the yearly hosting with an Internet Service Provider that will support a 24 hours by 7 days updating the website with information relating to Club events/information and setting links in place to other Corvette Clubs that support links to our Club.
National Corvette Museum (NCM) Liaison
The Chairperson, NCM Liaison shall interface and communicate with the NCM to keep abreast of events and note worthy items of interest, at the Museum, the production assembly facility and with the General Motors sponsored Corvette Race Team. He/She shall brief the Board of Directors and the General Membership on note worthy items where the Club and/or individual members may be able to participate.
Communications/Publicity/Hospitality
The Chairperson of Communications and Publicity shall establish and implement a program to utilize the Print, Radio TV and the Internet medias in order to make the public aware of the Club’s Community support events and promote the Club’s Charitable fund raising initiatives. He/She shall establish printed “hand out” material that will provide a history of the Club with an overview of Club goals/objectives and accomplishments.
Technical Advisor
The Technical Chairperson shall be a contact point for Club members who are interested in learning about the Corvette Marque or have questions and/or seeking advice about specific Corvette issues. Where possible, the Chairperson shall establish a list of commonly known problems and associated recommended remedies specific to each corvette generation.
Club Clothing/Accessories
The Club Clothing/Accessories Chairperson shall be responsible for the interfacing with suppliers, obtaining an inventory of selected product, when appropriate, and retail distribution to Club Members. He/She shall prepare a “Clothing Purchase Form”, collect payments and consolidate a monthly payment to the Treasurer.
Historian
The Historian Chairperson shall maintain a history of all Club events and activities. He/She shall coordinate with the Event Chairperson or leader to insure that photos are taken at the event in order to preserve the Club’s history in a photo album.
Charitable Donations
The Club shall institute a charitable donation program in accordance with the following general guidelines. The President may, with the approval of the Board of Directors, appoint a Charitable Donations Chairperson to assist in the administration of the program.
A primary or adopted charitable organization shall be selected by the Board of Directors based on recommendations from the Club membership and/or a selection process otherwise determined by the Board of Directors. The selected organization’s primary function shall be for the benefit of Connecticut residents. The selection shall be for a minimum of two years. However, by a majority vote of the Board of Directors, the selection period may be extended by one or more years. At the completion of any extended selection period continued extensions must be reauthorized by a majority vote of the Board of Directors.
Club donations to the adopted organization shall be derived from the Club’s annual car show net proceeds. The amount of the donation shall be determined by a majority vote of the Board of Directors and may include all or a partial amount of the net proceeds. Taking into consideration the amount of the annual car show’s net proceeds and/or the status of the Club’s general funds, the Treasurer may recommend to the Board of Directors that additional money from the Club’s general funds be donated to supplement the show’s net proceeds. The amount of supplemental money must be approved by a majority vote of the Board of Directors.
In addition to donations made to the Club’s adopted charitable organization, donations may also be made to other organizations, events or individual causes as determined by a majority vote of the Board of Directors. The additional donations shall come from the Club’s general funds and shall have an annual total limited not to exceed the Board’s authorized $1,500.00 expenditure limit as stated in Article III Section 5 Paragraph 3 Treasurer. Annual total additional donations, in excess of the Board’s authorized $1,500.00 expenditure limit, must be approved by a majority vote of the Club members present at a General Membership monthly meeting.
The requirement in these Bylaws to make any or all charitable donations may be temporarily suspended by a majority vote of the Board of Directors. Any suspension can be made in the event that the annual car show was canceled or other circumstances having a significant negative impact on the status of the Club’s general funds or financial security.
Veterans /Military Affairs
The Chairperson shall prepare and maintain a program/process by which the Club can identify, acknowledge and recognize Club Members who are military Veterans, Veteran organizations in the community, active military relatives/friends of Club Members and Connecticut National Guard Units. He/She shall coordinate with The Club Webmaster to maintain a page on the Club Website to acknowledge and salute these individuals and organizations.
Good & Welfare
The Good & Welfare Chairperson shall send cards, flowers or fruit baskets in accordance with the guidelines listed herein. At the direction of the President, a non-member, such as the Club sponsor, can also receive one of the items listed herein. The Good & Welfare Chairperson shall notify the Newsletter Publisher of the Member’s circumstances, if appropriate and authorized by the member, so that this information can be published in the subsequent Newsletter. The Dollar value of gifts shall be $60.00 (plus taxes and fees if appropriate) or as otherwise determined by the Board of Directors. The Good & Welfare Chairperson has the authority to send more than a card if the circumstances, are appropriate (For example: Outpatient but is laid up for several days or weeks).
Guidelines for Good & Welfare Gifts
Article IV MEETINGS
Section 1 Board of Directors
The Board of Directors shall have regular monthly meetings on a date, time and location that shall be established by a majority vote of the Board of Directors. Notice of the regular monthly meetings may be given at the discretion of the Board. There may be such additional special meetings of the Board of Directors at the call of the President or upon the call of any three (3) Board members. Such special meeting(s) of the Board shall take place on a date, time and location designated by the Board member(s) authorized to call such meeting. Except in the case of an emergency, notice of special Board meetings shall be given, with at least 24 hours notice, if possible, by telephone, mail or internet e-mail.
A regularly scheduled Board meeting must be held no later than two (2) months after elections of Officers to vote on Newsletter distribution to non-Club members. The Board may request the presence of Club members at a designated Board meeting as outlined in Article III, Section 1B. A majority of Board of Directors, with voting rights, shall constitute a quorum for that Body.
Section 2 General Membership
General Membership monthly business meetings shall be held on the first Tuesday of each month commencing at a time and location designated by the Board of Directors. In an emergency, the President may change the date and/or the established time of the meeting. Notice to the membership of the change shall be given as soon as possible by phone, e-mail or posting on the Club web site. Thirty two (32) members with voting rights shall constitute a quorum for voting purposes other than convening a meeting and acceptance of meeting minutes.
Article V APPROPRIATE CONDUCT
Section 1 Appropriate Conduct
All members shall conduct themselves in an appropriate manner at all times during Club activities, in His/Her dealings with the Club Sponsor, the public, public officials, other clubs and fellow Club members. He/She shall make no statement or commit such actions that would cause an embarrassment or negative reaction to the Club.
Article VI REMOVAL/DISCIPLINE/TERMINATION
Section 1 Removal of Officers
If an elected officer of the Club fails to perform His/Her duties as set forth in these Bylaws, The Board of Directors shall, by a majority vote with the exception of the Officer not performing His/Her duties, empower the President to meet separately with the offending Officer and advise Him/Her of the Board’s concerns. If there is no improvement in the Officer’s performance, the President shall send the Officer a written letter requesting that he resign and vacate that office. The Officer so affected shall have thirty (30) days from the date of the Board of Director’s notice to respond thereto in writing. If the Officer fails to respond within the time defined or, in the opinion of the voting Officers from the Board of Directors such response contains inadequate guarantees of performance, the Board of Directors by majority vote with the exception of the offending Officer, shall have the authority to declare the position vacant. The Board of Directors shall have the power to fill the vacancy as defined in Article III Section 4.
Section 2 Discipline
When brought to the attention of the Board of Directors that a member is not acting in a manner consistent with Article V, Section 1, the President shall verbally appraise the member of the alleged charges, document such charges in a letter to the member and afford the member an opportunity to answer the charges to the Board of Directors. If the member’s response is not acceptable and in the judgment of the Board, the member’s conduct is in violation of Article V, Section 1, inappropriate or reprehensible, the member shall forfeit his/her membership in the Club. Dues will not be refunded to the member.
Section 3 Termination
Termination of membership in the Club due to conduct detrimental to the interest of the Club shall require a majority vote of the Board of Directors at a scheduled or special meeting called for the consideration of such discipline. Members who dropout, resign or are removed from the Club for any reason can only be reinstated into the Club by majority vote of the Board of Directors.
Article VII FISCAL YEAR
The fiscal year shall be from January 1 through December 31 of each year.
Article VIII AMENDMENT OF BYLAWS
The Board of Directors, with a majority vote, must first approve any proposed revision to the Bylaws. The Secretary shall provide a copy of the proposed revision to the Club Webmaster for publication in the “Members Only” section of the Club’s website. A notice to the Club Membership that a proposed Bylaws change has been posted on the website shall be communicated in the Club Newsletter, via the Club Yahoo e-mail and at a General Membership meeting. The notice shall identify the date and time of the General Membership meeting when a vote will be called for approval of the proposed revision. Approval of the revision shall require a majority vote of the members with voting rights, present at a General Membership meeting. After approval, the date of approval and the date the revised Bylaws are to become effective shall be published in the next monthly Newsletter.
Article IX PARLIAMENTARY PROCEDURE
“Roberts Rules of Order” as most currently revised, shall govern this Club in all cases to which they are applicable and insofar as they are not inconsistent with the Bylaws. A copy of “Roberts Rules of Order” will be maintained on file with the Club Secretary. By a majority vote, the Board reserves the right to modify “Roberts Rules of Order” in situations unique to the operation of Club Corvette for the overall betterment of the Club and its membership.
Article X DISSOLUTION
In the event that Club Corvette of Connecticut should dissolve as an organization, the Club’s cash and/or other monetary assets shall be distributed as follows: First, all Club outstanding financial and/or contractual obligations shall be paid. Second, all remaining cash assets shall be distributed between the Club’s ‘adopted charity’ if one exists at the time of dissolution, and/or other charitable organizations as recommended b the membership and approved by the Board of Directors. The percentage of distribution shall be seventy percent (70%) to the ‘adopted charity’ and the balance (or 100% if no adopted charity exists) equally distributed to the other approved organizations. Third, the Clubs physical assets, such as tents, computer equipment, etc. shall be donated to charitable organizations and/or sold and the income added to the Club’s cash assets for distribution to the charitable organizations as stated above.